If you’re serious about accelerating your business growth, outsourcing government liaison and public relations officer (PRO) services in Saudi Arabia might be your winning strategy.
Outsourced PRO services enable foreign companies to reduce costs, tap into specialized expertise and concentrate resources on core business functions.
In this guide, we discuss how professional outsourcing services can directly accelerate your business momentum.
Benefits of PRO Outsourcing in Saudi Arabia
Saudi-incorporated companies are required to maintain updated accounts on governmental portals like Muqeem Qiwa and Mudad, manage visas compliantly, and pay corporate tax regularly.
Working with a reputable business outsourcing company provides timely services to help you stay consistent with compliance tasks without incurring overhead expenses that go into building an in-house team from scratch.
1. Quick Adaptation to the Saudi Market
By outsourcing Saudi professional services, businesses can have access to local and regional market knowledge and ready talent pools and have better networking opportunities.
This expertise allows companies to move faster to seize new opportunities and localize their products and serve customers more effectively.
2. Cost Savings
Not all businesses can afford to build a dedicated system for PRO needs. Outsourcing PRO services in Saudi Arabia saves you up to 50-60% on expenses, enabling you to reallocate these resources towards business growth strategies and development, marketing, or expansion.
3. Access to Specialized Expertise on Demand
As foreign companies flock to Saudi, many can find themselves unfamiliar with regulations or business setup requirements.
Taking advantage of outsourced PRO services reduces the risk of being unable to adjust quickly to market demands and regulatory shifts.
In fact, professional service providers offer the expertise and real-time response capabilities necessary to mitigate potential mistakes swiftly, helping your business remain agile and competitive.
4. Improved Risk Management on Key Business Activities
One of the most critical reasons for outsourcing the PRO functions is to enhance risk management by doing regular compliance checks and implementing proper due diligence.
In the event of expanding into the Saudi market, having dedicated PRO services allows you to face fewer risks of having to pay fines or penalties due to non-compliance.
5. Comprehensive Service Coverage
Outsourced PRO services offer a unified service delivery for streamlined compliance management, fulfilling multiple business needs at once.
This varied expertise and diversified capabilities allow companies to accelerate time to market and improve scalability without being bogged down with operational inefficiencies.
Related read: Muqeem, Qiwa, and Mudad: Complying with Governmental Portals (2025)
Challenges Businesses Can Face Without Hiring a PRO Services Provider in Saudi Arabia
The cost of non-compliance can include fines and operational disruptions, ultimately affecting your growth potential and revenue generation.
Improper PRO management can result in blocked government portals, restricting access to essential platforms like Qiwa, Muqeem, or Mudad.
Moreover, companies may also face missed deadlines, leading to potential delays in meeting paperwork submission requirements or renewing essential business licenses.
These issues create administrative roadblocks that hinder daily operations and can cause blocked bank accounts and delayed payments.
By working with a third-party outsourcing team, businesses can stay informed about the latest regulatory changes in government procedures while allowing them to maintain full focus on operations.
Partnering with AstroLabs lets you gain access to a full suite of PRO services to manage incorporation, work visas, taxation, and other corporate services.
Some of the HR, PRO and GRO services we provide include:
Issuance and Renewals of Company Certificate and License
- Renewal of Ministry of Investment of Saudi Arabia (MISA) Investment License
- Renewal of Ministry of Commerce (MC) Commercial Registration (CR)
- Renewal of the Chamber of Commerce (CoC) certificate
- Renewal of the subscription to the National Address Certificate on the SPL portal
- Issuance of the English Commercial Registration (CR) from the MoC portal and amendment of the English translation of the company name if necessary
- One Amendment of MISA, AoA, and CR
- Amendment of the National Address on the SPL Portal and the Commercial Registration
Government Portal Management
- Renewal of the subscription for the following government portals: QIWA, Muqeem, Mudad
- Mudad Registration (Payroll system)
- Top-Up of the Chamber of Commerce account balance to process Chamber attestations
- Top-Up of Muqeem Account
- Issuance of the default work policy for companies in the Qiwa portal
- Establishment Monthly Report Issuance
- Creation of Sub Account in MoL, Qiwa, GOSI, Mudad and Muqeem under another representative of the company, in addition to the GM/CEO
Employee Registrations
- Work Visa Issuance
- Sponsorship Transfers for non-Saudi employees residing in KSA
- Iqama Issuance
- Registration of Saudi Nationals onto GOSI and Qiwa
- Modification of employee details in their work contracts (Qiwa, GOSI)
- Business Visit Visa issuance
- Exit Re-entry Visa Extension
- Work Permit and Iqama Renewal
Relying on a public relations officer in Saudi Arabia is a must for supporting the company’s growth potential, whether it means accelerating market entry and business setup or expanding operations.
Frequently Asked Questions
- What are PRO and GRO in saudi?
A Public Relations Officer (PRO) and Government Relations Officer (GRO) play a key role in streamlining interactions between businesses and government authorities and regulatory bodies.
- What are the benefits of outsourcing PRO to AstroLabs?
Our team of specialists effectively manages license renewals, key document updates, and government portal requirements to ensure regulations are met promptly.
- How can you help me manage visa processing?
For non-Saudi employees, we help with work visa issuance, sponsorship transfers for those already in the country, Iqama issuance, work permits and Iqama renewals, business visit visas, and exit re-entry visa extensions.
- How can your team help with document clearance and approvals?
Thanks to its long-standing partnerships with ministries like MISA, AstroLabs helps in expediting paperwork submissions and approvals. Our PRO services in Saudi Arabia include preparing, submitting, translating, and attesting legal and employee-related documents with all relevant ministries and authorities, as well as managing their Iqama and visa issuance and renewals.
- How can outsourcing PRO services help me start my company in Saudi Arabia?
Our PRO services are designed to cater to distinct business needs during the setup process and beyond and avoid any risks associated with non-compliance mistakes, ultimately protecting your brand reputation and improving your legal and operational standing.
- What are GRO services in Saudi Arabia?
The Government Relations Officer in Saudi Arabia supports foreign companies in managing their interactions with government authorities. This role is crucial for facilitating visa processing, completing company registration with key Saudi authorities, and providing ongoing government liaison, which includes handling updates, renewals, and other paperwork.
- Do PRO services in Saudi Arabia include license renewals?
AstroLabs’ PRO and GRO experts help companies stay ahead of their license renewal deadlines while ensuring operational efficiency.
- What are “PRO” services in Saudi Arabia?
PRO services typically refer to all the third-party services related to processing governmental documentation, such as visas, work permits, and Iqama, and completing company and employee registrations on government portals.
- Is payroll management part of PRO services?
Not necessarily. AstroLabs offers comprehensive payroll services as part of its GRO, PRO, and HR services.
- Are pro services only for large companies?
Outsourced PRO services are suited for types and sizes of businesses, whether at the business setup or corporate growth stages.
- What sets us apart from other PRO services providers?
With over a decade of company formation expertise and a dedicated team of 100+ local experts, we have facilitated the expansion and business setup of over 850 high-growth companies in Saudi Arabia, helping them not only set up a business in the Kingdom but also operate efficiently and grow at scale. So far, over 300 companies within our network lean on our PRO and GRO services to manage compliance needs monthly.